Reserving Set Up/Take Down Time

Created by TERESA BROWN on 2/26/08 - last edited by BRANDON EDWARDS on 6/24/09

 

Standard Mandatory Facility Manager Setup/Take Down Times

When viewing Space Availability use this matrix to help you find a facility that will work for your event.

Facility Manager Time = The time that the facility manager has to set up the tables and chairs before the client enters facility.

Client Access Time = The time the client is allowed in the facility to do their own setup including catering setup and clean up after.

Event Time = The actual time of the event when your guests/attendees are expected to be in the facility.

BUILDING: ROOM

Number of hours before and after

CLIENT ACCESS TIME

ALUMNI CENTER

 

Alumni Center: AGR Room

1 hour before & 1 hour after

Alumni Center: Allewelt Room

n/a

Alumni Center: Founders Board Room

n/a

Alumni Center: West Conference Room

n/a

Alumni Center: Kitchen

n/a

Alumni Center: Patio

If there is a setup: 1 hour before & 1 hour after

Alumni Center: Lobby (only after 5p)

If there is a setup: 1 hour before & 1 hour after

ARC

 

ARC Ballroom (A&B)

2 hours before & 2 hours after

ARC Ballroom (A)

2 hours before & 2 hours after

ARC Ballroom (B)

2 hours before & 2 hours after

ARC Meeting Room 1

If a custom/special setup is requested: 1 hour before & 1 hour after

ARC Meeting Room 2

If a custom/special setup is requested: 1 hour before & 1 hour after

ARC Meeting Room 3

If a custom/special setup is requested: 1 hour before & 1 hour after

ARC Pavilion

Determined by Type of Event

FREEBORN HALL

 

Freeborn Hall

3.5 hrs

Lower Freeborn (5 Lower)

If a custom/special setup is requested: 2 hours before & 2 hours after

MONDAVI CENTER

 

Mondavi Center: Bartholomew Room

1 hour before & 1 hour after

Mondavi Center: Jackson Hall

(ask if there will be rehearsal time)

Mondavi Center: Studio Theater

1 hour before & 1 hour after

MEMORIAL UNION

*2 hours before if asking for custom setup

MU: DeCarli

n/a*

MU: East Conference Room

2 hours before

MU: Fielder

n/a*

MU: Garrison

n/a*

MU: Mee

1 hour before & 1 hour after

MU: Moss

n/a*

MU: MUII

2 hours before

MU: Smith

n/a*

LODGES

 

Putah Creek Lodge

2 hours before

Rec Pool Lodge

2 hours before

SILO

**check w/ catering

Silo Cabernet

2 hours before

Silo Pub Café

2 hours before **

Silo Pub Patio

**

UNIVERSITY CLUB

 

U-Club:  Lounge

1 hour before & 1 hour after

U-Club: CR 1&2

1 hour before & 1 hour after